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This privacy notice explains how the Swire Chinese Language Foundation (“SCLF”, “we”, “our”, “us”) collects, uses and shares personal data, and your rights in relation to the personal data we hold. We are a registered charity (registration number 1171995) and our registered office address is Swire House, 59 Buckingham Gate, London, SW1E 6AJ. SCLF will be the controller of your personal data under the General Data Protection Regulation and other UK data protection laws. We may change this Privacy Notice from time to time. This Privacy Notice is effective from 29 August 2018.
We may collect your personal data in a number of ways, for example:
We may collect the following categories of personal data:
1. Legitimate interests We may process your personal data because it is necessary for our or a third party’s legitimate interests. This will always be weighed against your rights, interests and expectations. Our legitimate interests include the operation of SCLF in accordance with our charitable objects. Examples of where we process personal data in accordance with our legitimate interests include:
In this respect, we may also provide your personal data to the following (where this is necessary for our or a third party’s legitimate interests):
2. Legal obligations We may also process your personal data for our compliance with our legal obligations. In this respect, we may use your personal data to comply with subject access requests of others, tax legislation, Charity Commission requirements, for the prevention and detection of crime, and in order to assist the police and other competent authorities with investigations (including criminal investigations). In this respect, we may provide your personal data to our professional advisers, where this is necessary for us to obtain their advice or assistance. 3. Consent In some circumstances we may seek your specific consent to process your personal data: for example, if we wish to use your name, likeness or an attributed quote on our website or in marketing materials; or in respect of research we carry out or commission into the performance of the Programme over time; or where we wish to put you in touch with other funders and external agencies and/or representatives of other organisations involved in the Programme. If you have given your consent and you wish to withdraw it, please contact us using the contact details below. Please note that where our processing of your personal data does not rely on your consent, we may not be able to fulfill your request (please see ‘Your Rights’ below).
We may retain your personal data for as long as is necessary to deliver our charitable services to the organisation you represent, and to protect our legal interests (for example where required by relevant authorities, or for a reasonable legal limitation period) or as otherwise stated to you when your data is collected, or for such period as we reasonably consider appropriate in connection with our relationship with you and/or the organisation you represent/ed; or for record-keeping and archival purposes.
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply: for example if we have reason to believe the personal data we hold is accurate or we can show our processing is necessary for a lawful purpose set out in this Privacy Notice. You can find out more about your rights under data protection legislation at www.ico.org.uk.
If you have any questions or concerns about how we process your personal data, or you wish to exercise any of the rights set out above, you may contact us:
If you are not satisfied with how we are processing your personal data, you can raise a concern with the Information Commissioner (www.ico.org.uk).
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